Write an article together with your team

Several people can edit the same article at once. Everyone's changes appear as they type, each person's cursor shows their name, and nothing anyone writes is overwritten without asking. This article covers who can join, what you see, and what to do when live editing isn't available.

Before you start#

• Everyone needs edit access to the article. The person who made it and the workspace owner can always edit. Anyone else gets edit access through a collection: a Team-wide collection lets everyone whose workspace role can edit, and a Specific people collection lets the people you add as Editor or Manager.
• Articles outside a collection can be opened by teammates but edited only by their creator and the workspace owner. Move the article into a collection to work on it together.
• See roles and creator seats for what each workspace role can do.

Edit together#

1. Share the article with your team#

   Put the article in a collection your teammates can edit: ⋯ → Add to collection in the editor's top bar.

2. Open the same article#

   Each person opens the article from Home, the collection or a link. While the editor joins you see "Connecting to the live article… You can read it meanwhile."

3. Write at the same time#

   Everyone types in the same article. You see other people's cursors and selections in their color, with their name. Changes save on their own; the save status shows Saved when yours are stored.

   

4. Check who changed what#

   Open revision history. A stretch of editing becomes one entry that lists everyone who worked on it, for example "Alex Rivera and Sam Lee".

When live editing is paused#

Live editing pauses on its own while:

• the article is being generated or regenerated,
• the assistant is improving it, or
• changes the AI made are still highlighted for review.

It resumes when that work is finished. Changes from the assistant appear for everyone at once.

When live editing is unavailable#

If the editor can't reach live editing for about 15 seconds, a note appears at the top:

Live editing is unavailable right now. Retrying…

Clevera keeps retrying in the background. You can wait, or click Edit anyway: "Your changes save straight to the article and other open tabs reload when they do; if someone changes the article meanwhile, you're asked first."

While you edit this way the editor shows:

Editing without live collaboration. Your changes save straight to the article and other open tabs reload when they do; if someone else changes it meanwhile, you're asked before anything is overwritten. Live editing comes back by itself.

When the connection returns you see "Going back to live editing…" and then "Live editing is back. You're editing the live article again." Your edits are kept.

When the article changes under you#

Sometimes the whole article is replaced while you have unsaved edits: someone restored an older version, the assistant changed it, it was regenerated or translated again, or someone saved with Edit anyway. Clevera doesn't overwrite anything. A yellow banner explains what happened, for example:

Under it: "Your recent edits haven't been saved, so nothing was overwritten." Choose:

If you had no unsaved edits, the editor loads the new version by itself and shows a short note such as "The assistant changed this article. You're seeing the new version." with View in History.

Troubleshooting#

Related#