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Share a video with a link

Turn on a share link so anyone can watch a video in the browser with no sign-in. Covers copying the link, who can open it, turning it off, resetting a leaked link, what viewers see, and why there's no password or expiry.

Zaktualizowano 8 min czytania

Turn on a share link to let anyone watch a video in their browser, with no Clevera account and no download. The link always plays the latest version of the video, so edits you make later show up without sending a new link. Share links work on every plan, Free included.

Before you start

  • You need permission to edit the video. If you can only view it, Share is greyed out with "You don't have permission to edit".
  • You don't need to export first. The share page plays the video straight from Clevera.

Share a video

  1. Open Share

    In the editor, click Share in the top-right corner. The window opens on the Link tab.

  2. A new video says "The link is off". Click Turn on link. You see "Link is on. Anyone with it can view."

    The Link tab showing The link is off with a Turn on link button and General access set to Restricted.

  3. The card shows the video, "Live at share.clevera.ai" and the link. Click the copy button next to it, then paste the link into an email, chat or doc.

    The Link tab with the link on, Copy link, General access, Reset link and Share to buttons.

  4. Or send it straight to a site

    Next to Share to, pick email, X, LinkedIn or Facebook. Each opens that site's share window with the link filled in.

Who can open the link

General access in the Settings section shows who can open the video right now: "Anyone with the link can view. No sign-in needed." when the link is on, or "Only your workspace can open this video." when it's off. Its menu has two choices:

Choice Who can watch
Anyone with the link "Anyone on the internet with the link can view. No sign-in."
Restricted "Only your workspace can open this video in Clevera. The link and embeds stop working."
The General access menu with Anyone with the link and Restricted.

What protects a shared video

Share links are deliberately simple. Here's what is and isn't there:

Control Available?
Turn the link (and every embed) off and back on Yes
Reset the link: a new address, and the old link and embeds stop working Yes, see Reset the link
Hard-to-guess link: each link carries its own random key Yes
Kept out of search engines: share pages tell search engines not to index them Yes
Only people who can edit the video can turn its link on or off, or reset it Yes
Collection access: who can open the video inside Clevera Yes, see collections
Password protection No
Link expiry date No
Limit the link to certain people, emails or domains No

If a video shouldn't be seen outside your team, keep it Restricted and share it with teammates inside Clevera instead.

  1. In General access, choose Restricted.
  2. Read the warning "Turn the link off?" — "The link and every embed stop working until you turn it back on. The link itself stays the same."
  3. Click Turn off, or Keep it on to cancel.
The confirmation Turn the link off? with Keep it on and Turn off buttons.

You see "Link turned off. The link and embeds no longer open." Anyone who opens the old link sees "This video isn’t available" and "The owner has stopped sharing this video."

Reset the link when it reached people it shouldn't have. The video gets a new address, and the old one stops working for good.

  1. With the link on, find Reset link in the Settings section: "Get a new link. The current link and embeds stop working."
  2. Click Reset link. The confirmation "Reset the link?" says "This video gets a new link. The current link and every embed of it stop working right away. Views so far are kept."
  3. Click Reset link to confirm.
The confirmation Reset the link? saying the current link and every embed stop working, with Cancel and Reset link.

You see "New link created. The old link and embeds no longer open." Copy the new link and send it again to the people who should keep access.

After a reset What happens
The old link Shows "This video isn’t available". Turning the link off and on doesn't bring it back.
Embeds you placed with the old code Stop playing. Copy the new code from the Embed tab and paste it again.
Analytics Kept. Views from the old and new link stay on the same video.

What viewers see

The share page shows:

  • your workspace's name at the top, then the player
  • the player, with play, seek, volume, captions (when the video has them), speed from 0.75× to 2× and fullscreen. A portrait or square video sits on a soft, blurred copy of its own picture instead of black bars.
  • the video's title under the player, with who made it and when it was last updated
  • Chapters beside the player for how-to and demo videos
  • a Language menu when the video has translations; the link opens in the language you were editing. A language that's still being translated isn't offered yet.
  • a light/dark switch and Copy link
  • a small "Made with Clevera" link at the bottom of the page
The public share page with the video player, chapters, language menu and the Made with Clevera footer link.
Viewers need no account.

The "Made with Clevera" link at the bottom shows on every plan. On the Free plan the video itself also carries a "Made with Clevera" watermark; a paid plan removes that. See Remove the Clevera watermark.

Keyboard shortcuts in the player

Key Action
Space or K Play or pause
J / L Back or forward 10 seconds
← / → Back or forward 5 seconds
↑ / ↓ Volume up or down
M Mute
F Fullscreen
C Captions on or off
0–9 Jump to 0%–90% of the video
Home / End Jump to the start or end

Edits and the shared page

The share page always plays the current version of the video. After you edit, viewers see the change the next time they open or reload the page. If you need a fixed copy that never changes, export an MP4 instead (paid plans).

To show the video inside an article, add it as a Clevera video block. See Show a video in an article.

See who watched

Click Views and engagement at the bottom of the Link tab to open the video's analytics: views, completion, watch time and where viewers stop. Your teammates' views aren't counted. See Read video analytics.

What the viewer sees Why
"This video isn’t available" — "The owner has stopped sharing this video." The link was turned off.
"This video isn’t available" — "This video has been removed." The video was deleted.
"This video isn’t available" — "Check the link, or ask the person who shared it for a new one." The link is wrong, or it was reset and this is the old address.
"This video isn’t available" — "This link is incomplete. Check that you copied all of it." Part of the link is missing. Copy it again with the copy button.
"We couldn’t load this video" — "Too many requests at once. Wait a moment, then try again." Too many loads in a short time. Try again reloads it.
"We couldn’t load this video" — "Check your connection, then try again." The viewer is offline. Try again reloads it.
"We couldn’t load this video" — "Something went wrong on our side. Try again in a moment." A problem on our side. Try again reloads it.

If a workspace is suspended, its share links and embeds stop opening until it's restored. Nothing is turned off, so they work again afterwards.

Older videos

Some older videos have a video and an article in one. Their Link tab adds The link shows, with Video & article, Video or Article, to choose what the link opens.

Embed a video or article on your sitePut the player on your site, Notion or Confluence.Show a video in an articlePut a shared video inside an article.Read video analyticsViews, completion and how views are counted.Export a video as MP4Download the file instead, on paid plans.